Publish one focused event page
Give each event its own shareable booking link, description, schedule, availability, and venue-branded guest journey.
Premium · Special Events
Turn a special service into a complete guest experience.
Create table-backed events with dedicated capacity, public booking, direct invitations, deposit holds, member-list promotion, guest management, and QR check-in.
What changes
Event inventory should belong to the room, not live in another spreadsheet.
Special Events connects the offer guests see to the tables, seats, timing, capacity, and operating decisions your team must protect during service.
Manage deposits without overpromising
Create complimentary or deposit-required holds, track pending, paid, waived, refund-needed, and refunded statuses, and keep staff in control.
Run the door from the guest list
Invite parties directly, manage seat counts and notes, scan party-level QR codes, and check in the full booking together.
Protect the room around the event
Reserve selected tables, block overlapping reservations, carry physical-seat identity across alternate layouts, and keep remaining capacity accurate.
How it works
From setup to service, every step stays reviewable.
Public and staff-created bookings share one capacity count
Table conflicts are checked before publishing changes
Payment statuses are staff-managed in the current release
Cancelled paid deposits surface refund-needed work
Shape the experience
Choose the date, service window, tables, dedicated seat capacity, status, invitation copy, and optional event image.
Open the right path
Publish a public link, add guests manually, send direct invitations, or spotlight the event to the restaurant's member list.
Manage every commitment
See holds, confirmations, payment status, remaining seats, cancellations, and refund work in one guest list.
Welcome the room
Scan the invitation QR code or check in the party manually while the event remains visible on the service timeline.
Built for service
Give distinctive services the same operational care as the rest of the room.
Hostbook keeps operational detail behind a clear interface, so staff can focus on the guest and the room.
Included
Detailed where it matters.
Dedicated public event page
Shareable event URL
Direct guest invitations
Member-list event spotlights
Table-linked capacity
Draft, published, paused, closed, and cancelled states
Complimentary or deposit-required holds
Staff-managed payment status
Party-level QR check-in
Cancellation and refund-needed workflows
Alternate-floorplan seat identity
Timeline and reservation conflict protection